University of North Carolina at Chapel Hill

Horace Williams Airport Operations Policy

Version 2.1, April 2004


Mission Statement: To provide a safe, efficient and self-supporting public airport for the primary use of AHEC Med Air Operations and the University.

Section 1: Definitions

Unless from the context a different meaning is apparent as used in these regulations, the terms hereinafter used shall be defined as follows:

  1. “Airport” shall mean the Horace Williams Airport.
  2. “Based Aircraft” shall mean aircraft subject to hangar or tie-down lease agreements having a duration of three (3) or more consecutive months.
  3. “FAA” shall mean Federal Aviation Administration.
  4. “Manager” shall mean the University employee having immediate charge of the Airport.
  5. “Non-based Aircraft” shall mean aircraft subject to hangar or tie-down lease agreements having a duration of less than three (3) consecutive months, including aircraft that do not remain at the Airport overnight.
  6. “Tenant” shall mean a User, as defined herein, who rents tie-down or hangar space from the University.
  7. “University” shall mean The University of North Carolina at Chapel Hill.
  8. “University Users” shall mean those Users on official University business or official guests of the University.
  9. “User” shall mean an individual, partnership, firm, association or corporation.

Section 2: Responsibilities of Manager

2.1 The Manager shall, at all times, have authority to take such reasonable action as may be necessary to enforce these regulations and to manage safely and efficiently the Airport and its operations. In any contingencies not specifically covered by the policy herein, the Manager shall work with the appropriate University administrators to make such reasonable rules, orders and decisions as may be necessary and proper.
2.2 The Manager shall publish and disseminate this Operations Policy which describes policies, facilities and services available at Horace Williams Airport, as well as other information that would be useful to Users of the Airport.
2.3 This Operations Policy will be kept current, and all reasonable efforts will be undertaken to make Users of the Airport aware of this Operations Policy. The Manager shall ensure that there is adequate and well-maintained signage on the Airport premises, notifying persons of critical aspects of Airport Operational Policy as described herein. He or she will designate an area in the operations building for posting of the current version of this Operations Policy in its latest form, as well as any policies or information that apply to the Airport.
2.4 In consultation with the appropriate University administrators the Manager shall establish, make known, enforce, and from time to time, modify fees and charges for all operational aspects of the Airport in such a way as to make sure that annual revenues cover normal and reasonable operating costs of the Airport.
2.5 The Manager shall inform all Airport employees of the Airport’s requirement to adhere to the regulations described herein, through proper training and supervision.
2.6 The Manager shall maintain all necessary records and documents as required herein, including, but not limited to, this Operations Policy, permits, certificates of insurance, and records of accidents.

Section 3: Airport Users

3.1 The Airport is open to the public, but maintained and operated primarily for AHEC and University purposes. No commercial operation shall be conducted on the Airport grounds except those operated or authorized by the University.
3.2 The use of the Airport or any of its facilities in any manner shall create an obligation on the part of the User thereof to obey all appropriate University policies, including this Operations Policy.
3.3 Users of the Airport must comply with all applicable FAA requirements.
3.4 The University assumes no responsibility for personal injury or for the protection of, or damages to, any personal property placed or located at the Airport.
3.5 The privilege of using the Airport and its facilities shall be conditioned on the assumption of full responsibility and risk by the User thereof, and he or she shall release and hold harmless and indemnify the University, its officers and employees from any liability or loss resulting from such use, as well as from claims of third persons using the Airport.
3.6 The privilege of locating Based Aircraft at the Airport shall be upon the further condition that any Tenant desiring to do so shall furnish a policy of indemnity against personal injury and property damage as follows: minimum combined single liability coverage of $1,000,000with an unrestricted passenger limit. Proof of this coverage for each aircraft must be submitted to the Manager with the application for a permit to operate from the Airport, and upon renewal thereof. The proof shall be a formal certificate from the insurer. Notice must be provided in writing to the Manager ten days in advance of the cancellation of the above described insurance coverage.
3.7 Any User violating any of the Airport policies, including this Operations Policy, may be punished by law or ordinance or, at the discretion of the University, may be deprived of the use of the Airport facilities for such period of time as may be necessary and effective.
3.8 Except in emergency situations, and except for University Users operating non-Stage 1 jet aircraft over 12,500 pounds and who have obtained advance permission from the Manager, the Airport is restricted to small aircraft only. The following types of aircraft may not use the Airport: Stage 1 jet aircraft; aircraft which create more than 85 decibels measured sound level at 100 feet altitude; aircraft weighing over 12,500 pounds maximum certified takeoff weight; gliders without engines; balloons; and radio-controlled miniature aircraft.
3.9 Aircraft operations related to parachuting, stunt flying, aerobatics, and banner towing are prohibited.

Section 4: Operation of Aircraft

4.1 The FAA air traffic rules and regulations governing the operation of aircraft in effect as of this date, as well as all subsequent additions and amendments thereto, are made a part of this Airport policy as if fully set forth herein.
4.2 The Airport’s runway is paved, heading 090° and 270° (runways 9 and 27 respectively). A displaced threshold exists on runway 27. No landings are to be made in the displacement. The displacement may be used for take-off on runway 27 and for roll out when landing on runway 09.
4.3 Arrival and Departure Patterns: A right-hand traffic pattern is in effect for Runway 27 and left-hand for Runway 9. Pattern altitude is 1,500 feet mean sea level. VFR departing aircraft will make a normal climb (Vy/Vx), upon reaching 500 feet AGL execute a 45-90 degree turn toward the downwind leg. After passing 1,500 feet MSL or clearing traffic pattern, depart on course. IFR departing aircraft will climb on runway heading to 500 feet AGL and proceed as required.
4.4 Noise abatement for Jet Aircraft: Jet aircraft shall use altitude of 2,500 feet mean sea level (MSL) before making south bound turns.
4.5 The Airport is open for normal operations during the hours from 6:00 a.m. to 9:00 p.m. seven days a week. Non-based Aircraft desiring to use the Airport during the hours of 9:00 p.m. to 6:00 a.m., except for aircraft on University or UNC Health Care System business, must request permission at least twenty-four hours in advance from the Airport Manager. Training flights by Based Aircraft are prohibited during the hours of 9:00 p.m. and 6:00 a.m.
4.6 The University will make every reasonable effort to staff the Airport from 8:00 a.m. to 9:00 p.m. Monday through Saturday and 9:00 a.m. to 9:00 p.m. on Sundays. These hours are subject to change without advance notice.
4.7 Aircraft engines shall be started and run up only in the places designated for such purposes. Run ups are to be performed as necessary consistent with normal aircraft operations. At no time shall engines be run up when in hangars, shops, or any buildings, (including the front of the fuel pumps and the 10 minutes parking corner), or when vehicles or persons are in the path of the propeller stream.
4.8 No aircraft shall be parked or stored at the Airport except in the areas designated for such use.
4.9 At the direction of the Manager the operator, the owner or pilot of any illegally parked aircraft at the Airport shall move the aircraft to a legally designated parking area at the Airport. If the operator refuses to comply with the directions, the University, through the Manager, may tow the aircraft to such place, at the operator’s expense and without any liability for damage that may result from such moving.
4.10 The Manager may, at his discretion, issue written warnings of trespass to Users violating Airport policies, including this Operations Policy, and may, at his discretion, request the University Police to arrest Users committing additional violations after having received such warnings.
4.11 No User shall taxi an aircraft until he/she has ascertained by visual inspection of the area that there will be no danger of collision with any person or object in the immediate area.
4.12 Aircraft shall be taxied at a safe and reasonable speed with due respect for other aircraft, persons or property. All movement of aircraft shall be confined to the designated areas.
4.13 All takeoffs and landing shall be confined to the hard surface runway. Touch-and-go landings are prohibited.
4.14 No person or persons, except pilots, duly authorized personnel, passengers going to and from aircraft, or persons being personally conducted by Airport employees or other authorized personnel shall be permitted to enter the landing area proper, taxi space or aprons. However, this does not give any person or persons so excepted the privilege of unrestricted use of the Airport. These privileges are confined to the necessary use of these spaces in connection with the flights, inspections and routine duties.
4.15 In the event of an accident the University, through the Manager, may, in compliance with FAA and other governmental regulations, move the damaged aircraft from the landing areas, ramps, aprons or other areas at the expense of the owner and without liability for damage resulting from such moving.
4.16 The pilot of an aircraft involved in an accident on or near the Airport causing personal injury or property damage, shall report to the Manager. In the event that he or she is unable to do so, the owner of the aircraft or his or her agent shall make such report.
4.17 Airport property damaged or destroyed by an accident or otherwise shall be paid for by persons who cause such damage or destruction.
4.18 The University reserves the right to prohibit use of the Airport by any persons who do not adhere to Airport policies, including this Operations Policy.

Section 5: Fueling of Aircraft

5.1 No aircraft shall be fueled or drained while the aircraft engine is running or while the aircraft is in a hangar or an enclosed area.
5.2 During all fuel operations, the aircraft shall be grounded by an FAA-approved method.
5.3 Smoking or lighting of an open flame shall be prohibited within fifty feet of any fueling operation.
5.4 Fueling operations shall be conducted and fuel trucks shall be parked at least fifty feet from any hangar or building.
5.5 No fuel storage and dispensing equipment shall be installed and used at the Airport except by the University. The use of skid tanks and other such devices is prohibited.
5.6 The draining of fuel tanks, or the disposal in any manner of fuel, is prohibited on Airport premises without the advance, written permission of the Manager.
5.7 Fueling of aircraft is not permitted outside the normal hours of operation as described in Paragraph 4.5. AHEC aircraft are exempted from this paragraph.

Section 6: Safety Regulations

6.1 Smoking or lighting of an open flame is prohibited at places with posted signs, within fifty feet of any aircraft or within fifty feet of hangars, fuel trucks, fuel loading stations, tank farms or fuel/oil storage areas.
6.2 No person shall start an open fire any place at the Airport without permission of the Airport Manager.
6.3 No User shall store material or equipment, use flammable liquids or gases, or allow their premises to become in such condition so as to violate, in any manner, the fire code in force in the area of the Airport. The storage of paint thinners, fuels or other such volatile materials in enclosed hangars is prohibited.
6.4 Fire extinguishers are placed and maintained in locations designated by the University Fire Marshal and no person shall temper with or remove same.
6.5 The Airport and all its facilities are inspected as required by the appropriate government and University officials. All Users shall cooperate with such inspections and correct any hazardous conditions in the shortest reasonable time.

Section 7: Use of Tie-Down Spaces and Hangars

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7.1 The total number of Based Aircraft at Horace Williams Airport shall not exceed fifty. 7.2 Based Aircraft will be charged the established monthly rental rate for the space assigned. 7.3 The Manager will accept requests for rental of parking spaces and will maintain waiting lists on the following priority bases: University-owned aircraft; AHEC aircraft; aircraft belonging to faculty, staff and students of the University; governmental agencies such as the U.S. Forestry Service; and all others. 7.4 Tenants must complete the application for aircraft parking space and conform to the provisions therein. 7.5 The University reserves the right to control the rental of hangar and tie-down facilities and to deny the use of the facility to any aircraft or to any person. 7.6 No aircraft parked in the University’s large hangar will be moved except under the control/supervision of Airport employees. Exceptions and/or violations will be reported to the Manager. 7.7 University employees will not assist in moving aircraft outside of normal staffing periods (see 4.6).

Section 8: Motor Vehicles

8.1 Unless authorized by the Manager, no highway or automotive vehicle shall be operated at the Airport except on roadways, parking area, etc., that are specifically designated for such vehicles. Parking of all vehicles on Airport premises shall be in the manner prescribed by the Manager, as indicated by posted signs.
8.2 No surface vehicles shall be permitted on the runways, taxi ways, aprons, or ramps without the express permission of the Manager unless the operation of such vehicle is in accordance with prior agreement to accomplish a necessary Airport purpose, service or inspection.
8.3 Surface vehicles shall give way to aircraft and observe speed limits.
8.4 No person shall operate any vehicle in a careless or negligent manner or in disregard for the safety of other persons or property, or in excess of posted speed limits. All aircraft have right-of-way over all surface vehicles.
8.5 Every accident involving injury or property damages shall be reported to the Manager.

Section 9: Grounds

9.1 Garbage, refuse and other waste material shall be disposed of in appropriate receptacles provided for such purpose.
9.2 Non-hazardous waste material should be deposited in the Airport’s dumpster; if the material is unusually bulky, or otherwise problematic, the Manager must be consulted in advance for instructions on the method of disposal.
9.3 Oil must be disposed of in the Oil Handling Facility, as prescribed in the instructions for that facility. Other hazardous materials such as fuel must not be deposited at the Oil Handling Facility.
9.4 The University has the means to dispose of hazardous materials such as contaminated fuel. Persons wishing to dispose of such materials must consult with the Manager. A fee may be charged.
9.5 No person shall solicit funds for any purpose at the Airport other than those officially sponsored by the University.
9.6 No soliciting, advertising signage, or other forms of promotion are permitted at the Airport, except for notices posted on the bulletin board in the Airport lounge in accordance with policies governing such use as may be promulgated by the Airport Manager.
9.7 Tenants and other users are required to keep their premises clean and clear of all rubbish, junk, debris, old aircraft and vehicles, and unsightly objects. If, after warning by the Manager, the area is not cleaned, cleaning will be done by the Manager and billed, at cost, to the Tenant or User.

Section 10: Repair and Maintenance of Aircraft

10.1 There is no public maintenance facility available at Horace Williams Airport. Minor maintenance and repair work (oil changes and bulb replacement) necessary to keep aircraft air worthy may be performed with permission of the Airport Manager. Inspections may not be performed on the premises. Aircraft owned or leased by AHEC are exempt from this paragraph, and may be serviced in their respective hangar spaces.
10.2 Emergency repairs may be performed on any aircraft. In such cases the pilot or owner must receive advance clearance from Airport personnel, and perform all work in the area so designated by the Airport Manager. Aircraft remaining overnight due to mechanical problems will be charged the current overnight parking fee. Selection of mechanics for such work is the responsibility of the pilot or owner using resources such as The Yellow Pages of the phone book; Airport personnel will not make recommendations or suggestions.
10.3 In all cases the pilot or owner is responsible for exercising reasonable care and caution; for handling oil and fuel as prescribed in the Airport’s operational policies; and for cleaning up afterwards.


Contact Us

Horace Williams Airport
1001 Estes Drive Extension, CB #1510
University of North Carolina at Chapel Hill
Chapel Hill, North Carolina

Phone: 919-962-1337
Fax: 919-962-7969

Kimble L. Wallace, Manager